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Jaspreet Singh Devgan | July 10th, 2019 | Software Review, Tips

• How To Remove Duplicates In Outlook 2016 For Mac Download
• How To Remove Duplicates In Outlook 2016 For Macbook Air
• How To Remove Duplicates In Outlook 2016 For Mac Database

This blog contains the list of top 3 Outlook duplicate email remover tool. These software applications allow the users to smoothly remove the duplicate data items from an Outlook application within simple steps. Also, know the pros and cons of each Outlook duplicate remover tool, which is described in this article.

How To Remove Duplicates In Outlook 2016 For Mac Download

Apr 30, 2020 Effective Methods to Remove Duplicate Contacts in Outlook 2016. The methods described here apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, and Outlook for Office 365. Method 1: Delete Contacts One by One (if they are less in number) You can easily delete your contacts one by one manually if they are less in number. Select any file that you want to delete and click on Shift + Delete button to permanently delete it from Outlook. Perfect solution to remove duplicate from PST file is Outlook Duplicate Remover. It supports all versions of Microsoft Outlook 2002, 2003, 2007, 2010, 2013, 2016 and removes copied mail quickly.

Though Outlook is one of the worldly accepted email applications, Outlook users have to face different challenges. When a user needs to face duplicate emails, it will definitely pose a severe problem for Outlook users. Now, the existence of these redundant data items is simply going to increase the disk space of the Outlook PST file without any purpose.

What Happens When You Have Duplicates in Outlook?

When the duplicate data items get loaded in the Outlook application, this is going to make the situation worse, as there is a fear of exceeding the storage limitation of the PST file. Suppose if a user is using ANSI PST, it is important to keep a watch on a regular basis on the size of the PST file.

Well, the situation more worsens when Outlook starts misbehaving like taking more time to launch, suddenly get hanged or stuck, poor performance, etc. Now, these duplicate data items consume the same space as source data items. In this situation, the first question that strikes in user’s mind is how to remove duplicate emails from Outlook quickly?

Sit back and relax, we got you !!

Now, to do this tedious task in a perfect manner, it is advised to take help of some smart solution. Generally, the majority of the users are quite confused while choosing the professional tool for deleting duplicate emails in Outlook. This is because it is pretty difficult to explore its features one by one along with its advantages and disadvantages. In order to make the process simple, we have shortlisted 3 best Outlook Duplicate Remover tool so that it becomes easy for the user to select the tool wisely.

Top 3 Outlook Duplicate Email Remover Utility- Choose the Right Tool Here!

1. PCVITA Outlook Duplicate Items Remover (ODIR)

The very first position goes to PCVITA Outlook Duplicate Remover tool. It is a one-stop utility comprising of endless features, which ultimately makes a swift process to the end users. This tool is the heart of many Outlook users when it comes to removes data redundancy from an Outlook account. It not only removes duplicates from emails but also from other data items like contacts, calendar, tasks, journals and notes in a sophisticated way.

What are the Striking Pros of this Duplicate Email Remover for Outlook tool?

• • It is efficient enough to clear the duplicate data items within and across the folders

• • Outlook duplicate remover is a safe tool to remove duplicate emails from multiple PST, OST, and BAK files in bulk

• • Displays a preview of Outlook PST data items, once the file is added

How To Remove Duplicates In Outlook 2016 For Macbook Air

• • It does not pose any Outlook PST file size limitation. Additionally, it can support both ANSI and Unicode PST file types

• • Once the PST, OST, and BAK file is loaded to eliminate duplicate data items, it shows a list of PST attributes like File Name, File Location, Status, Item Name, etc

• • Creates a final report stating all the unique and duplicate PST, OST, and BAK data items
  • This tool gets easily compatible with Outlook 2019 and all the earlier versions

The aforesaid features are some of the cunning features of this futuristic Outlook duplicate email remover tool. Furthermore, it can support the latest Windows 10 of both 32-bit and 64-bit. After the PST file is uploaded to remove duplicate mailbox items, meanwhile it will show the current status of the file. Once the duplicates are removed from the Outlook PST, the status then changes to complete.

Cons of this Software

There is only one negative point in this software, as it cannot support the Mac operating system. At present, it is only made for the Windows platform.

2. Office-Addins Outlook Duplicate Remover

The second position holds Office-Addins duplicate email remover for Outlook software. This is another utility, which helps to remove duplicate emails in Outlook or unnecessary files from the data items quickly. Overall, the success rate of the software is just 70% and hence it takes second place in terms of deleting duplicate emails in Outlook.

What are the Pros of this Utility?

• • One can prioritize folders based on which, either you can delete, mark, copy or move the duplicate emails to another folder in the Outlook profile

• • Allows to search different Outlook folders at a time
  • Allows to remove duplicates in public folders of the Exchange server

What are the Cons of the Software?

• • It does not provide a preview of the Outlook data items to remove data redundancy

• • It fails to provide a report with the list of distinct and duplicate Outlook data items, which henceforth makes complex for the user for data comparison

• • It is not capable to remove duplicate files from multiple PST files in batch

• • It does show PST file attributes like status, item name, number of duplicate items found, etc
  • It is not compatible with Mac operating system

3. Vaita Outlook Duplicate Remover

This name is quite uncommon among users, but it takes the third place while dealing with the removal of duplicate data items from an Outlook PST file.

What are the Advantages Associated with this Tool?

• • It enables to remove duplicates from different mailbox items like emails, contacts, calendar, tasks, and notes
  • It recognizes a duplicate item when all the associated properties are completely matched with the original file

What are the Cons with Regards to This Utility?

• • The overall interface of this best Outlook duplicate remover is quite tough, which means the users complex to work with this tool

• • It is not that effective as it does not eliminate duplicate files in bulk when there are multiple PST files

• • It is not compatible with Windows 8 OS and the recent versions

• • It cannot support Mac operating system
  • It can support only a limited set of Outlook versions, as it fails to support the latest Outlook versions

Final Verdict

Oftentimes, users raise their voice, and moreover gets panic when there are duplicate data items in an Outlook profile. In order to curb this issue instantly, we have described the top 3 Outlook Duplicate Email Remover in this blog. However considering the overall aspects of the aforesaid tools with respect to its efficiency, reliability, potentiality, and price, we can conclude that this best PCVITA Outlook Duplicate Remover is a cost-effective tool. This is only because it offers an outstanding feature that is completely unique from others with an easy-to-use interface.

How to delete all duplicate emails from a mail folder in Outlook?

Sometimes, duplicate emails occur in Outlook because of downloading emails repeatedly, copying, importing from PST/CSV files, or other reasons. And this article is going to introduce two solutions to delete all duplicate emails from a mail folder in Outlook.

• Delete all duplicate emails from multiple selected ones

Delete all duplicate emails from a mail folder by sorting

This method will guide you to sort all emails in a mail folder by subject, received time, sender, and attachments successively firstly, next manually pick out duplicate emails, and finally delete them. Please follow below steps:

1. In the Mail view, click to open the mail folder that you need to remove duplicate emails from.

2. Click View > Reading Pane > Off to turn off the reading pane. See screenshot:

3. Click View > View Settings to open the Advanced View Settings dialog box.

4. Now in the Advanced View Settings dialog box, please click the Sort button.

5. Then the Sort dialog box comes out. Please select Subject from the Sort items by drop down list, select Received, From, and Attachment from below Then by drop down lists successively, and click the OK button. See screenshot:

6. Click the OK button in the Advanced View Settings dialog box to save the sort settings.
Now it returns to the opening mail folder, and all emails are sorted by subject, received time, sender, and attachments successively.

7. Go ahead to click the From column header to group all emails by senders. See screenshot:

8. Holding the Ctrl key, select duplicate emails one by one manually; and then press the Delete key to remove them. See screenshot:

So far it has removed all duplicate emails in the selected mail folder already.

Delete all duplicate emails from multiple selected ones

In fact, even if you have sorted emails by subject, received time, sender, and attachments, it might be not easy to pick out all duplicate emails manually. This article will introduce Kutools for Outlook’sDuplicate Mails feature, which can quickly remove all duplicate emails with only several clicks.

Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now

1. Open the mail folder, holding Ctrl or Shift keys to select multiple emails, and click Kutools > Delete Duplicate > Duplicate Emails.

2. Now all duplicates among the selected emails are listed and marked with strikethrough. Please click the Delete button.

3. Now a dialog comes out and tells you how many duplicated emails are removed. Please click the Yes button to close it. And then click Finish button to close the Duplicate Emails dialog.

Delete all duplicate emails from multiple mail folders

The Duplicate Emails feature of Kutools for Outlook can also search and remove duplicated emails from multiple mail folders in Outlook. Please do as follows:

Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now

1. Select no more than two emails, and click Kutools > Delete Duplicate > Duplicates Emails.

How To Remove Duplicates In Outlook 2016 For Mac Database

2. In the Duplicate emails - Step 1 wizard, please check mail folders you will remove duplicated emails from, and click the Next: Select fields to filter duplicate emails button. See screenshot:

3. In the Duplicate Emails - Step 2 wizard, please tick the criteria that you will pick up duplicate emails based on, and click the Next: Select the fields to be listed in results button.
Tips: If you want to find duplicate emails across all checked mail folders, please tick the Find across folders option.

4. In the Duplicate Emails - Step 3 wizard, please specify the display mode you will show the filter results, and click the Start filtering button.

5. Now it's filtering the duplicate emails. After finishing the filter process, it will pop out a dialog to remind you. Please click the OK button to go ahead.

6. So far, all duplicate emails are filtered out and listed in the Duplicate Emails - Step 4 wizard. Please specify a way from the Ways to handle duplicate emails drop-down list, and then click the button left the the Close button.

7. Now a dialog box pops out and shows how many emails have been processed. Please click the OK button to close this dialog. Then close the Duplicate Emails wizard.

Demo: Delete all duplicate emails from multiple selected ones

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

Related articles:

Show duplicate email messages in Outlook
Duplicate email messages may trouble most of Microsoft Outlook users frequently, which is caused by imported, copied, exchange errors, etc. It’s necessary to remove duplicate email messages, but some users may want to show and view the duplicates before deleting. Here I will introduce a tricky way to show duplicate email messages in Outlook with Kutools for Outlook’s Delete Duplicate Mails utility.

Remove duplicate tasks in Outlook
Sometimes duplicate tasks occur in Microsoft Outlook, which crowd together and make us tough to pick out the right task at a glance. In this article, we will introduce a couple of methods to remove duplicate tasks: one is to sort tasks by subject and then manually select duplicate tasks and delete them, and the other is to remove duplicate tasks with the Kutools for Outlook’s Delete Duplicate Tasks utility.

Remove duplicate appointments from a calendar in Outlook
When you import or share calendars of your colleagues, families, or friends into your Microsoft Outlook, duplicate appointments take place frequently. In this article, we will guide you step by step to remove duplicate appointments from a calendar in Microsoft Outlook.

Remove duplicate recipients from To/Cc/Bcc field in Outlook
Let’s say you need to send an email to several departments in your organization via Microsoft Outlook, you may add contact groups into the To filed. Then duplicate recipients occur because some emails exist in several contact groups simultaneously. How to avoid sending this email to the same recipients twice or more? In this article, we will show you some ways to remove duplicate recipients from To/Cc/Bcc field in Microsoft Outlook.

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  this is a disaster! After many years Microsoft don't add the remove duplicate function to outlook.